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Index of document types

List of types of documents and information that can be gleaned from them:

DOCUMENT

INTELLIGENCE

SOURCE

Act on the death of a migrant An administrative record document for migrants, drawn up in the event of the death of a migrant. Regional archives: funds of resettlement departments
Act (certificate) of adoption A civil registration document documenting the fact of adoption.

Note.
Federal archives: funds of the Heraldry Department, personal funds.
Alphabet of city residents (persons) for the year A document of administrative registration of residents of each part of the city.

Note.
Regional archives: funds of private bailiffs.
Alphabetical list of students (name sheet of students (students) An accounting document of the department of public education, compiled at universities, institutes, lyceums by departments, classes, courses.
Lists of students who completed the course by year and month were compiled and sent to educational districts.
Regional archives: funds of the offices of educational districts, educational institutions.
Questionnaire of a politically unreliable person Police record document. Federal Archives: III Department of the Own E. and.
Questionnaire (information) about arriving and departing foreigners A document of administrative registration of foreigners, recording their arrival and departure from the Russian Empire. Regional archives: funds of provincial boards, police departments.
Certificate of maturity A student registration document from the Department of Public Education, indicating graduation from an educational institution (gymnasium, college, boarding school). Regional archives: funds of educational institutions, personal funds.
Service certificate (attestation sheet) A document that reflected the official relations of a person and served as the basis for his reward, promotion, demotion and dismissal from service.

Note.
Federal archives: funds of state institutions, Headquarters of the Supreme Commander-in-Chief, military educational institutions (RGVIA), Main Committee for the Organization and Education of Troops, executive expedition, inspection department of the War Ministry, department of the Main Naval Staff, collection of certificates of the Russian State Administration of the Navy, personal funds, etc. Regional
Resettler's ticket A police registration document that served as a passport for immigrants. Regional archives: funds of resettlement departments.
Marriage search (pre-marital certificate) A written act performed by the clergy of the church before the wedding in order to establish the lack of relationship between those entering into marriage.
Marriage documents Civil registration documents. Regional archives: funds of ecclesiastical consistories, parish and regimental churches, personal funds.
Gazette of the petty bourgeois councils about the petty bourgeois belonging to the schism Document of administrative and class registration of the population. Regional archives: funds of the offices of governors-general, town councils.
Statement of students who dropped out of gymnasiums before the end of the course Student registration document from the Department of Public Education. Federal archives: funds of the Ministry of Public Education, Regional archives: funds of the offices of educational districts, educational institutions.
Statement of graduates of the nobility who have left educational institutions and are subject to compulsory service Document of administrative and class registration of students. Federal archives: funds of the Senate, Ministry of Public Education, Regional archives: funds of educational institutions.
Statement of persons under police supervision (city) Police record document. Federal Archives: III Department of the Own E. and.
Behavior statements Student registration document by the Department of Public Education. Regional archives: funds of educational institutions.
Statement (list) of a Jew who arrived for residence Document of administrative registration of population. Regional archives: funds of police departments, provincial boards.
Statement of those under police surveillance Police record document.
Contains the following information: last name, first name, patronymic, rank, title, class affiliation (nationality for foreigners), place of residence, by what order and for what exactly they were subjected to supervision, from what time they have been under supervision, term of supervision, type of supervision (public or
(at his place of residence or expelled from another province), what he does, whether he receives support from the treasury, whether he has a family and where it is located, if he died, then where and when, if he left supervision, then for what reason and for whom
Federal Archives: III Department of the Own E. and.
Statement of Abilities Student registration document by the Department of Public Education. Regional archives: funds of educational institutions.
Information about foreigners who accepted Russian citizenship and were excluded from Russian citizenship Administrative registration document for foreigners.
Institution's statement of officials Administrative record document for officials. Federal archives: funds of the Senate (RGADA), the Office of the King of Arms (RGADA).
Coronet Memory (Znamenny Charter) Document for registering the civil status of the population. Regional archives: funds of bishops' houses, spiritual boards, personal funds.
Resident card Police population registration document.
According to the law of 1897, by order of the governor, mayor or chief of police, a separate residence permit could be issued to the wife of a person who is in an unknown absence or suffering from insanity, or for other reasons.

Note.
Regional archives: funds of the offices of governors general, mayors, chief police officers, personal funds.
Questionnaire for migrants Document of administrative registration of immigrants. Regional archives: funds of resettlement departments.
Doctor's card Document for registering a professional group of the population. Regional archives: funds of provincial boards (medical departments).
Entry certificate Student registration document by the Department of Public Education. Regional archives: funds of educational institutions, personal funds.
Tens Lists of district Federal archives: collection of the Discharge Order.
Diploma of education A document recording the educational level of a person. Regional archives: funds of educational institutions, personal funds.
House deed for division of property A document that recorded the property relations of the family.
Home Book Document of administrative registration of the population of cities of the 18th - early 20th centuries. Regional archives: funds of private bailiffs, police stations.
Report of the death of a student Student registration document from the Department of Public Education. Regional archives: funds of educational institutions.
Certificate of Complaint A document that secured the property rights and privileges of a person and his heirs. Federal archives: funds of orders, department of Heraldry (RGADA), personal funds.
Draw list for the recruitment section of the petty bourgeois class Document of military and class registration. Regional archives: funds of provincial recruitment committees, provincial (regional), district (district) and city conscription presences, city dumas, city councils, petty-bourgeois elders.
Will A document that recorded the last will of a person and was the legal basis in matters of inheritance. Regional archives: funds of provincial courts, judicial chambers, provincial guardianship offices, district courts, notary offices, personal funds.
Baptism/Birth Record Document for registering the civil status of the population.
When recording the baptism of a foundling whose parents were not found in the metric book, or even illegitimate children whose mothers for some reason hid their name and rank, the baptism record still indicated the name of the baptized person, the time and place of birth, the certificate of the maternity institution,
The form had the following columns: 1) entry number (separately for male and female);
Regional archives: funds of ecclesiastical consistories, parish and regimental churches.
Records of births of the Old Believer community for the year (books) Document of police registration and civil registration of Old Believers. Regional archives: funds of provincial boards, deaneries.
Marriage/wedding record Document for registering the civil status of the population.
Recording form: 1) number of defects in order;
Regional archives: funds of ecclesiastical consistories, parish and regimental churches.
Record of the marriage of the Old Believer community for the year (books) Document recording the civil status of the Old Believers. Regional archives: funds of provincial boards, deaneries.
Record of the deceased/buried Document for registering the civil status of the population.
Application for registration at the recruiting station Military registration document. Regional archives: funds of provincial (regional), district (district) and city military presences.
Statement of Financial Claims A document that recorded the property relations of persons in the process of inheritance. Regional archives: collections of provincial and district courts, provincial guardianship offices.
Personal list of losses of lower ranks Document of military registration of losses. Regional archives: funds of provincial boards.
Confessional painting (statement) Church population registration document.
The form for confessional paintings was as follows: the first column indicated the serial number of houses or courtyards, the second - the number of people in them, separately men and women.
The confessional painting was signed by the rector of the temple and his entire clergy.
Regional archives: funds of ecclesiastical consistories, ecclesiastical boards, diocesan administrations, parish churches.
IDP card Document of administrative registration of immigrants. Regional archives: funds of resettlement departments.
Cemetery book A document recording the fact of burial.

Note.
Regional archives: funds of parish churches, cemeteries, monasteries.
Cool magazine Student registration document from the Department of Public Education. Regional archives: funds of educational institutions.
Clearance sheet Document on the service of persons of the clergy.
It contained: last name, first name, patronymic, date of birth (age was indicated on the basis of metric certificates), marital status, degree of relationship, class, education, place of service, position, awards, ownership of land and real estate, being on trial.
Federal archives: funds of the Synod, synodal institutions.
Book of installation book of administrative records of immigrants. Regional archives: funds of resettlement departments, police departments.
Book for issuing a burial certificate A document on the basis of which the burial of the deceased was permitted.
Book for recording schismatics of all sects and eunuchs living in the city (annual) Document of administrative registration of schismatics. Regional archives: funds of private bailiffs.
Book of records of the dead Civil registration document. Regional archives: funds of orphanages, hospitals, maternity shelters, hospitals, orphanages.
Book about the division of peasants A document that recorded the property relations of the family. Regional archives: funds of provincial and district presences for peasant affairs, zemstvo chiefs, volost boards.
Book of registration of births and deaths of state peasants Document of civil status and class registration. Regional archives: funds of volost boards of state peasants.
Student Conduit Student registration document from the Department of Public Education. Regional archives: funds of educational institutions.
Sheet of the journal of the board of credit society A document of a property nature that was the legal basis for pledging property. Federal and regional archives: funds of credit societies.
Student's personal file Student registration document from the Department of Public Education. Regional archives: funds of educational institutions.
Official's personal file A departmental accounting document maintained by the structural part of the institution in charge of personnel.
Personal files, as a rule, contained an application for admission to service, a metric register, a document of origin, a certificate or diploma of education, a marriage certificate and other documents, on the basis of which a complete formal (service) list was compiled.
In some institutions, in addition to personal files for each official, group personal files were kept (for example, in the Ministry of Public Education, which were opened for persons of the same official position - professors, private assistant professors and others on the same issue - about foreign
Federal archives: funds of the State Chancellery, offices of the Senate department, Own e.i.v.
Landmark book (landmark plan) A document of a property nature that provided detailed information about the size and boundaries of land holdings. Federal Archives: Fund of the Main Land Survey Office.
Metrics (metric statement, metric certificate) A civil registration document certifying the fact of birth, marriage, death of a specific person;
Metric notation Document for registering the civil status of the population.

Note.
Regional archives: funds of ecclesiastical consistories, ecclesiastical boards, diocesan administrations, parish churches.
Birth book It is a collection of chronological records of birth, marriage and death in a prescribed form.
Based on the principle of documentation and storage, they are divided into parish and consistory.
Based on the entries in the metric books, metric certificates (extracts) were issued.
In the absence of registry books or if their records were dubious, confessional lists, genealogies, city philistine books, formulary lists and revision tales (as well as extracts from churches where the person was born) were taken as proof of birth; in addition, they were confirmed by the testimony of witnesses who were at the baptism.
In the absence of registry books, in this case search books, confessional signatures and documents such as class certificates, passports, court decisions, i.e. were accepted as proof of the marriage.
In the absence of birth registers, the fact of death was also proven by medical documents and witness testimony.
Regional archives: funds of ecclesiastical consistories, ecclesiastical boards, diocesan administrations, parish churches.
Metric notebook A component of the consistory metric book about births, marriages and deaths for one year for one parish. Regional archives: funds of spiritual consistories.
Philistine book (city book) Document of administrative and class registration of the urban population of the 18th - early 20th centuries.
According to the “Certificate of Rights and Exit of Cities of the Russian Empire” dated April 25, 1785, urban inhabitants meant all those who permanently lived there and owned real estate in the city.
The first part included data about “real city dwellers” - those who owned real estate within the city, regardless of their class status.
In the second part - merchants of three guilds;
The third part includes all those who have enrolled in the guilds (guild artisans) - masters, journeymen, apprentices of various crafts.
The fourth part includes nonresident residents and foreign guests assigned to the cities for petty-bourgeois occupations and work in various trades.
The fifth part included eminent citizens, divided into seven categories: a) those who served in elections in city positions, received the title of senior and re-occupied certain positions;
The sixth part includes townspeople (old-timers) of the city, engaged in crafts, handicrafts and not belonging to any of the previous categories.
Since 1846, according to the new regulations on public administration, persons included in urban society were divided into five categories: a) hereditary nobles who own real estate in the capitals;
Regional archives: funds of six-vocal councils, deanery councils.
Cover sheet Mass tax accounting document. Regional archives: funds of state chambers.
Inventory of courtyard people located at the house, estate, etc., compiled during the division of the estate Property document. Regional archives: funds of provincial boards.
Open sheet A police record document for prisoners. Compiled when prisoners were transferred from one prison to another and for those sentenced to exile and hard labor. Regional archives: funds of the offices of governors, provincial boards.
Vacation ticket An administrative accounting document that formulated the purpose, for example, about leave for theatrical activities under a contract, and indicated: last name, first name, patronymic of the person being released, age, gender, place of residence, characteristics of the person, information about parents: last name, first name, class affiliation Federal archives: personal funds.
Passport A police registration document used to verify the identity of persons leaving their place of permanent residence, as well as foreigners.
In 1903, the “Charter on Passports” was published, according to which all those living at their place of permanent residence could live without passports.
Males under 17 years of age who were not in public service, and females under 21 years of age could obtain independent passports only with the consent of their parents and guardians, in whose passports they were included.
Those who served their sentences in correctional departments, prisons and fortresses were issued passports with the permission of the police, and a note was made in the passports about the criminal record of their owners.
Non-serving nobles, persons dismissed from public service;
Persons in public service, clergy of all faiths except Roman Catholic, were issued passports at the place of service or from the spiritual authorities.
Bourgeois, artisans and rural inhabitants received five-year passports from the bourgeois and craft councils through the volost elders with the consent of society.
Passports were issued on a general basis to schismatics of all sects, except for the eunuchs.
Foreign passport Police population registration document. Regional archives: funds of the offices of governors general, police departments, personal funds.
Passport book Documents of police registration of the population of the 17th - early 20th centuries. Regional archives: funds of private bailiffs, volost boards.
Census books Handwritten books containing summary information about the population of Russia in the 17th-18th centuries appeared in the middle of the 17th century.

Note.
Federal archives: funds of the Main Military Chancellery, the Local Order, institutions of the military and naval departments.
Census sheets of the first general census of 1897 Primary census documents.
The form of the complete census form consisted of 14 columns:
1. Last name (nickname), first name, patronymic or names, if there are several of them (a separate line in this column included a note about those who would be blind in both eyes, dumb, deaf-mute or insane).
2. Gender
3. As recorded, he is the head of the household and the head of his family.
4. Age.
5. Single, married, widowed, divorced.
6. Estate or rank.
7. Place of birth (province, district, city).
8. Place of registration.
9. Place of permanent residence (province, district, city).
10. A note about absence, absence and temporary stay here.
11. Religion.
12. Native language.
13. Literacy: a) can he read?
14. Occupation, craft, trade, position or service: a) main thing, i.e.
When filling out the census form, the owner was always indicated first, then all other family members in relation to him: wife, sons, daughters (or children according to seniority), husbands and wives of children, grandchildren, elderly father and mother, brothers, sisters, nephews, uncles
Federal archives: funds of the Main Census Commission, Center of the Statistical Committee of the Ministry of Internal Affairs (from 1858 to 1917).
Podorozhnaya Police registration document for foreigners. Regional archives: funds of police departments.
Field Journal A document recording land holdings and landowners. Federal Archives: Fund of the Main Land Survey Office.
love record A document of a property nature that recorded its division without legal proceedings. Regional archives: funds of provincial and district courts, personal funds.
Family and property list of a peasant A property document that was drawn up when purchasing land through the Peasant Land Bank. Regional archives: funds of branches of the Peasant Land Bank.
Family list (family list) Document of administrative registration of population.
The form of the family list, printed in a typographical way, had the following details: in column 1 the family number in order was indicated, in the 2nd - the family number according to the last revision tale.
Regional archives: funds of resettlement departments.
Track record of monastics and novices Document for the annual accounting of employees of the religious department. Regional archives: funds of spiritual consistories, monasteries, deserts, communities.
Draft list Military registration document.
Passing certificate Police registration document for foreigners. Federal and regional archives: personal collections.
Passage view Police population registration document. Regional archives: funds of police departments.
Application for a separate residence permit A document that was submitted to the governor general, mayor, chief of police. Regional archives: funds of the offices of governors general, mayors, chief police officers.
Request for employment A document that was submitted by the applicant to the office of the institution where he was going to serve. Federal and regional archives: funds of state institutions.
Resignation or dismissal request A document that was submitted to the office of the institution in which the official was in service. Federal and regional archives: funds of state institutions.
Parents' request A document containing a request for admission to tests at a gymnasium (school) for children, for their admission to study at public expense, for transfer to other educational institutions, etc. Regional archives: funds of educational institutions.
Petition (petition) for relocation Submitted to the ministries of internal affairs or state property, resettlement departments. Federal archives: funds of the Ministry of Internal Affairs, Ministry of State Property.
Petition from a student (high school student) A document recording a request for admission, transfer, designation as a state student, reinstatement after expulsion, etc. Regional archives: funds of educational institutions.
Analysis of recruiting services Military registration document. Regional archives: funds of dean districts.
Separate entry (separate document) Property document.
Revizskaya tale Document for the audit accounting of the tax-paying population.
All rural inhabitants and, until 1863, burghers, guild workers and workers in cities belonged to the tax-paying classes.
Free from taxes were hereditary and personal nobles, the clergy (exemption applied only to persons holding regular positions and their children), all persons in public service, court servants, doctors, brokers, persons who received academic degrees, merchants, honorary citizens
The content of the revision tales of the 1st and 2nd revisions allows us to establish the following information: the class affiliation of those submitting the tale, their surname, first name, patronymic, age and place of permanent residence, the number of male children, relatives and “working people” in families, indicating their
For the 3rd revision, a single printed form is introduced, slightly different from the 1st and 2nd revisions.
Federal archives: funds of Landrat books and revision tales, College of Economics (RGADA);
Registration book for recording village peasants Document of administrative registration of the population of the 18th - early 20th centuries.
Compiled by the volost board since the 90s.
Regional archives: funds of volost boards, dean districts.
The decision of the spiritual court (protocol) on divorce Civil registration document.
Based on this document, after the divorce, notes were made in parish registers, passports and other documents about the change in the marital status of the person.
Federal archives: funds of the Synod and synodal institutions.
Genealogical books (provincial) Document of class registration of nobles.
Personal nobles were not included in the genealogical books.
In practice, persons who received nobility through an order were also included in the first part, especially if this order complained outside the usual official order.
The sixth part included families whose nobility was a century old at the time of publication of the Charter.
Genealogical books were compiled in each province by the deputy assembly together with the provincial leader of the nobility.
Federal archives: funds of the Heraldry Office (RGADA), Department of Heraldry (RGIA).
Recruit painting Military registration document. Regional archives: funds of provincial and district military service presences, volost administrations.
Information about the reserve warrior Military registration document. Regional archives: funds of volost boards.
Information about the person put on the wanted list Police records document for surveillance and investigation. Federal Archives: III Department of the Own E. and.
Recruit Details Primary document of military registration of the population. Regional archives: funds of volost boards.
Notary certificate of trustworthiness The document that is the legal basis of the pledge. Regional archives: funds of banks, notary offices, personal funds.
Certificate of completion of military service Military registration document.
Certificate (graduation) Student registration document by the Department of Public Education. Regional archives: funds of educational institutions, personal funds.
Certificate of registration at the recruiting station Military registration document. Federal and regional archives: funds of state institutions.
Death certificate A civil registration document in which the fact of death was recorded. Regional archives: funds of ecclesiastical consistories, parish and regimental churches, personal funds.
Certificate of expulsion (from educational institution) Student registration document by the Department of Public Education. Regional archives: funds of educational institutions, personal funds.
Certificate (certificate) of manumission of serfs Document of administrative registration of peasants. Federal and regional archives: funds of state institutions, personal funds.
Certificate of leave for vacation Departmental accounting document. Federal and regional archives: funds of state institutions, personal funds.
Testimony (to schismatics) Administrative and police record document. Regional archives: funds of provincial boards.
Passage book Document of administrative registration of serfs. Federal archives: funds of orders, monasteries.
Sorrow sheet (case history) Departmental accounting document. Federal archives: funds of medical inspections and departments of the military and naval departments, hospitals
List of poor students Student registration document by the Department of Public Education.
List of noble families (alphabetically) Estate registration document. Regional archives: funds of provincial noble deputy assemblies.
List of peasants applying for resettlement Document of administrative registration of population. Regional archives: funds of district zemstvo chiefs.
Lists of recruits entering the company Military registration document. Federal Archives: Fund of the Inspectorate Department of the War Ministry.
Lists of displaced persons Document of administrative registration of population. Regional archives: funds of resettlement departments, police departments.
Lists of subjects of powers at war with Russia Police registration document for foreigners. Regional archives: funds of police departments.
Lists of conscripts Military registration document. Regional archives: funds of provincial and district military service presences, volost boards.
Lists of peasants assigned to the plant (factory) Document of administrative and class registration of peasants. Regional archives: funds of plants and factories.
Article list Police record document. Regional archives: funds of the offices of governors, provincial boards.
Leave card (during demobilization) Military registration document. Federal and regional archives: funds of state institutions, personal funds.
Leave certificate Police record document.

Note: The entry of merchant children into public service (except for the children of merchants of the 1st guild) was not allowed unless such a right was acquired by education.
Regional archives: funds of merchant councils, police departments, personal funds.
Fortification Decree A property document that secured the peasant’s right to a land plot. Regional archives: funds of district zemstvo chiefs.
Charter Mass property document. Federal and regional archives: personal collections.
Formal (certification, track record) list The main document that recorded the official relations of a person.
For all officials of certain classes and positions, special documents were created about their service: formal (18th century) service lists, as well as personal files.
In the middle of the 18th century.
The service record of an official, introduced by decree of the Senate in 1798, contained the following columns: “1. Rank, name, surname and position held by him and how old he is; 2. What rank he comes from; 3. How many male souls he has in his possession
Since 1815, information about all orders and awards received, monetary gifts, pensions, leases and lands began to be entered into the formal lists.
In 1849, the Inspectorate Department developed a new form of list for persons in the civil department.
In 1905, the column on marital status was supplemented with information about the time the official got married, the dates of birth of his wife and children, their religion and with whom the children live.
Until 1846, formal lists of all officials were submitted to the Heraldry Department, and from 1847 - to the Inspectorate Department.
In the records management of the military department, this document is called: formal, service record, conduit list.
The version of the service record for a serviceman - a complete service record - contains the following information: last name, first name, patronymic, date of birth, age, place of birth, religion, marital status, presence of children, class, education, place of service, rank, position, number of military unit
In the office work of the naval department, this type of document also had different names.
Federal archives: funds of state institutions, collections in the RGIA (f. 1349), RGVIA, RGA Navy, Own e.i.
Petition for return to land plots from Siberia Document of administrative registration of immigrants. Regional archives: funds of resettlement departments.
Petition A document whose purpose was to seek certain benefits or donations.

Examples of archival documents:

  • Revizskaya tale
  • Birth book
  • Help from the archive

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